Office Management & Administration

• Arrange and coordinate meetings.
• Provide support services to experts including transport, hotel bookings, etc.
• Ensure smooth operation of office resources and support staff (translators, drivers, cleaners).
• Maintain and backup project records and filing systems.
• Manage project finances, including payment of invoices, financial record-keeping, and liaising with auditors.
• Support the timely completion and submission of timesheets for all staff.
• Manage office resources and ensure utilities are maintained and paid.
• Support in the preparation and submission of financial accounts and reports.
• Ensure efficient project administration and controlling of the project office and logistics.
• Facilitate the arrangement and coordination of project events, workshops, seminars, and training events.
• Support the development, consolidation, and formatting of project and internal progress reports based on standard templates predetermined by GOPA Infra.
• If needed, handle the procurement of goods and services as directed by the Team Leader.

Deliverables

• Regular reporting of monthly financial accounts to GOPA Infra HQ, including supporting documents.
• Formatting of project reports, training manuals, meeting minutes and etc.
• If needed, provide translation and interpretation services for reports, minutes of meetings, and other documents between English and Albanian. Also, provide interpreting services at workshops, site visits, and for foreign consultants.