Jobs

Procurement Officer (m/f/d)

Job Details
Published: 
Wednesday, September 25, 2019
Deadline: 
Sunday, October 27, 2019
Country: 
Jordan
Duration: 
Full-time position
Description: 
For an ongoing project in the MENA region, we are looking for a procurement officer.
Task description: 

Specific responsibilities and duties

  • Close cooperation with the procurement team and under the direct supervision of the Head of Procurement Section (PSH);
  • Prepare purchase orders (POs) and contracts for the provision of goods and services;
  • Coordinate with the programme section to ensure approvals are granted in a timely manner and in compliance with the procurement and operations procedures and manuals;
  • Follow-up with suppliers to get vetting information as needed;
  • Prepare vetting requests to be submitted to the compliance section;
  • Check procurement forms, specifications and other technical information relevant to procurement procedures;
  • Provide information for the preparation of a suppliers’ database in- & outside of Jordan with regards to procurement services;
  • Maintain a suppliers’ database relevant for the main focus areas such as rehabilitation of public services infrastructure for electricity & water supply, health services, education and food security;
  • Assure full compliance of procurement activities with the organisation’s rules, regulations, policies and strategies;
  • Contribute to the implementation of a sourcing strategy through regular updates of the supplier roster;
  • Monitor all stages of delivery of ongoing procurement processes; 
  • Pro-active support to necessary actions to be taken in the field of procurement improvement;
  • Maintain the filing system in the procurement section;
  • Support knowledge building & sharing via participation in trainings for the operations/ project staff on procurement;
  • Maintain the progress report for the weekly procurement section meetings;
  • Keep record of all bids received from suppliers; and
  • Keep record of all the important dates incl. deadlines and follow-up on the progress reports to ensure the validity periods of both bids and contracts.
Qualifications: 

University degree in business/public administration, or related technical degree; specialised training in procurement functions and practices is highly desirable;

At least five (5) years of relevant experience:

  • Experience in procurement;
  • Experience in sourcing and/or purchasing goods and services in Jordan relevant for at least one of the main focus areas (rehabilitation of public services infrastructure for electricity supply, water supply, health services, education);
  • Reasonable knowledge of the Jordanian market for goods and services for emergency and rehabilitation aid in other sectors not covered above, including repair and transport services;
  • Experience in using computers and office software packages (MS Word, Excel, etc.)
  • Procurement certificates (e.g. CIPS) would be an asset; and
  • Good communications skills;
Other information : 
  • Under the guidance and supervision of the Head of Procurement Section, the Procurement Officer provides procurement services, ensuring high quality and accuracy of work;
  • The procurement officer promotes a client, quality and results-oriented approach;
  • He/ She works in close collaboration with the procurement team, the operations, programme and projects’ staff to exchange information and to ensure a consistent service delivery;
  • Demonstrating/ safeguarding ethics, integrity and sound judgment in multi-cultural work space;
  • Acting as a team player and facilitating team work;
  • Facilitating and encouraging an open communication in the team, communicating effectively;
  • Creating synergies through self-control;
  • Conflict management;
  • Learning and sharing knowledge and encourage the learning of others;
  • Multi-tasking capability, proactive, and self-development; and
  • Organises and prioritises work schedule to meet organisation's needs and deadlines.
How to apply: 

If you are interested in the assigned position, please kindly send your application via email to .

The application should include the following documents and information:

  • Your CV in English language, EU-format preferred.
  • A list of reference persons with contact details, if not included in the CV already.
  • A signed version of the privacy policy (see attachment).

Candidates who are considered for further evaluation and for recommendation to the client will be notified within due time after reception of the application. Kindly understand that all other candidates will not be notified.

For information on GOPA Consultants please kindly refer to www.gopa.de