The SRTF is a multi-donor trust fund that was established in September 2013 to finance recovery and rehabilitation activities aimed at alleviating the suffering of the Syrian people affected by the conflict. The Stabilisation Unit of the SRTF was established in September 2017 to finance community stabilisation activities in the newly liberated areas from ISIS.
The governance structure of the Fund consists of a steering board that defines overall strategic direction and policies of the Fund, a management committee that decides on funding proposals, and a robust Management Unit (MU), responsible for running the Fund from initiation, vetting and submission of project proposals, procurement on behalf of Syrian Implementing Entities, some to subsequent progress monitoring and reporting of results and outcomes. The MU is currently registered in Turkey as SRTF Management A.S. (Syria Inc.). The Stabilisation Platform of the SRTF will be managed from a satellite office in Erbil, Iraq. A Director General (DG) and a Chief Operating Officer (COO) lead the MU.
The SRTF has three main types of programming: 1. Operational support for actors on the ground; 2. Provisioning of in-kind assistance (equipment, etc.) to support stabilisation activities; and 3. Quick impact projects.
The 3 different project managers will manage the respective activities for either
- in-kind assistance (PM-IK) focusing on the distribution and provisioning of in-kind assistance to actors inside Syria, or
- operational support (PM-OPEX) focusing on the payment of any operational support costs to stabilisation actors on the ground, or
- quick impact projects (PM-QIP) focusing on the direct implementation of small-scale, short-term projects (i.e. rubble removal, small-scale water point rehabilitation, localised school rehabilitation, etc.).
Key responsibilities of the project managers
Under the management of the DG/COO and under the direct supervision of the Stabilisation Programme Section Head, the 3 Project Managers will manage a team each that is charged with providing direction and oversight to
- ensuring the implementation of all in-kind activities, proceeds according to project documents and requests for assistance; the team will anticipate and troubleshoot implementation challenges and ensure that oversight and accountability of SRTF resources is maintained at all times (team of PM-IK).
- ensure that activities focusing on providing operational support to stabilisation actors proceed along agreed-upon implementation lines and in accordance with SRTF rules & requirements (team of PM-OPEX).
- to SRTF elements on the ground involved in the direct implementation of small-scale projects (team of PM-QIP). The PM-QIP will work closely with subject matter experts and SRTF staff on the ground to ensure activities are technically sound and proceed along project documents.
- Manage the respective team to ensure that all SRTF activities are delivered and managed in accordance with project & grant documents, as well as with requests for assistance (RFAs);
- Design work flows and Gantt Charts for the implementation of all activities;
- PM-IK: Work closely with warehouse managers & the procurement/logistics team to ensure project inputs for all in-kind activities are available and ready for distribution to actors on the ground;
- PM-OPEX: Work closely with compliance team to ensure all entities receiving operational support are vetted and cleared to receive assistance. Work with certified money transfer agents (hawallas) to facilitate the movement of money within SRTF thresholds;
- PM-QIP: Work closely with subject matter experts and SRTF staff on the ground to ensure technical rigor of activities and troubleshoot problems as they arise; Work closely with subject matter experts and SRTF staff on the ground to ensure technical rigor of activities and troubleshoot problems as they arise; and
- Coordinate with the M&E team to design basic M&E indicators for each activity to ensure oversight of programme resources.
The incumbents are responsible to
- Participate and submit progress reports to the Stabilisation Programme Section Head each week;
- PM-IK: Work with the warehouse managers to ensure buffer stocks of equipment are maintained and prepare monthly forecasts that will drive future procurements;
- PM-OPEX: Prepare individual reports for individual activities that focus on project progress, alignment with projected work flows and Gantt chart, and include all necessary information requirements for adherence to SRTF regulations and guidelines. Work with the compliance team and field coordination officers to design technical details of implementation;
- PM-QIP: Work with the subject matter experts to design technical details of implementation. Prepare individual reports for individual activities that focus on project progress, alignment with projected work flows and Gantt Chart, and include all necessary information requirements for adherence to SRTF regulations and guidelines; and
- Adhere to Management Unit’s regulations on security and confidentiality.
Supervision and guidance received
- These 3 positions report to the Stabilisation Programme Section Head;
- The positions will provide direct line management to one (1) programme officer each; and
- Attend to any special tasks or assignments as may be directed by the DG and/or the COO.